Candidate anonymisation

Anonymisation masks personal data for a candidate in the system without fully removing the profile from the recruitment. Use it when you need to limit identifying information but keep process history.

Anonymisation vs. deletion

Anonymisation - personal data (name, email, CV, etc.) is masked; the profile still exists in the recruitment.
Deletion (GDPR module) - permanently removes the candidate from all recruitments in your context (see How to delete a candidate’s data).

Manual anonymisation

Open the candidate list in a recruitment.
Select one or many candidates and choose Anonymise (bulk action supported).
Confirm in the dialog.

Screenshot placeholderCandidate list with single and bulk anonymisation option

Automatic anonymisation

A team administrator can enable auto-anonymisation under Settings → Team → Auto-anonymisation:

Enable automatic anonymisation.
Choose a retention period (e.g. 6, 12 or 24 months).
The system periodically anonymises candidates who exceed the selected storage period.

After anonymisation

Personal data is no longer visible on the profile.
An anonymised candidate cannot be saved to the Candidate pool or tagged.
Choose anonymisation vs. deletion according to your organisation’s data retention policy.

Screenshot placeholderAnonymised candidate profile with masked personal data

Related: Is Hero Parser aligned with GDPR?, How to delete a candidate’s data.

Screenshot placeholderTeam settings - Auto-anonymisation section with retention period selector